PUBLIC SERVICE ADMINISTRATOR Job at State of Illinois, Springfield, IL

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  • State of Illinois
  • Springfield, IL

Job Description

Title: Fiscal Officer, Public Service Administrator, Opt. 2

Agency : Department of Natural Resources 
Closing Date/Time: 07/12/2024 
Salary:  Anticipated Starting Salary: $7,660 monthly, Full Salary Range $7,660-11,810 monthly 
Job Type: Salaried 
County:  Sangamon 
Number of Vacancies:
Plan/BU: None 

 

**************** A RESUME IS REQUIRED FOR THIS JOB POSTING ****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

#12-05-38974

Position Overview

This position serves as the Fiscal Officer for the Office of Realty & Capital Planning; maintains official books of accounts for the Department's Capital Improvement Program; Manages the division program's database; provides technical assistance on architectural, engineering and design projects; reviews purchase requests; and performs internal audits

Essential Functions

1. Serves as the Fiscal Officer for the Department's Office of realty and Capital Planning. 

  • Provides Oversees input the in the Department's development capital of budget priority for the guidelines above for Office.capit
  • Provides input in the development of priority guidelines for capital budget projects. 
  • Directs development of instructions to Offices for use in submitting requests for capital projects. 
  • Maintains the budget for projects approved for funding. 
  • Reviews and obtains approvals for add/drop/change requests to modify a project's funding. 
  • Releases requests of funding for scheduled projects and maintains funding suitability and sufficiency. 
  • Notifies user division staff that funds are available for capital purposes. 
  • Advises CFO and Assistant CFO on actions required to modify funding. 

     

2. Maintains official books of accounts for the Department of Capital improvement Program. 

  • Analyzes, monitors and tracks all applicable appropriation line items including expenditures, revenue, personal services and cash balances.
  • Collects data, analyzes and prepares financial reports and GAAP reports for program assigned for submission to the CFO/Assistant CFO.
  • Monitors to ensure sufficient Office funding throughout the fiscal year.
  • Reviews and monitors payments, billings, and deposits relative to Office activities.
  • Researches, reviews, and evaluates existing operations and recommends policies and practices related to more efficient maintenance of ongoing Office accounts.

     

3. Manages the Office of realty and Capital planning's Capital Program's Database:

  • Responds to requests for information on fiscal or procedural matters from Capital Development Board, Governor's Office of Management and Budget, Attorney General, Comptroller, Department of Transportation and other state agencies.

     

4. Serves as full-line supervisor. 

• Assigns and reviews work
• Provides guidance and training to assigned staff
• Counsels staff regarding work performance
• Reassigns staff to meet day-to-day operating needs
• Establishes annual goals and objectives
• Approves time off
• Adjusts first level grievances
• Effectively recommends and imposes discipline up to and including discharge
• Prepares and signs performance evaluations
• Determines and recommends staffing needs

 

5. Provides technical assistance on architectural, engineering and design projects:

• Reviews project design plans for program combability and completeness.
• Reviews capital project documentation for accuracy and compliance with State law and Department policy to ensure fiscal control for the Department.
• Serves on project task forces.
• Represents the Department at public meetings.

• Organizes and conducts public information meetings regarding the capital program.
• Establishes and maintains liaison with local units of government affected by project activities.
• Responds to legislative inquiries on project progress. 

Essential Functions Cont.

6. Reviews purchase requests to determine if a Procurement Business Case is applicable:

• Reviews and directs the obligation of Office of Realty & Capital Planning contracts/purchasesincluding renewals, amendments, increase, decreases and cancellations.

• Coordinates input, reconciliation and requires system approvals.

• Monitors Office of Water Resources & Coastal contracts, purchases and obligations to ensure compliance with the Procurement Code, Procurement Rules and other administrative policies and procedures.
• Alerts management of unusual purchase or circumstances.

7. Performs internal audits of income control forms, such as site rentals and reservations:

• Independently accounts for those income sources.
• Reconciles revenue transmittals with the Department's Revenue Accounting Report.
• Reviews financial reports prepares by Office of Reality & Capital Planning.

 

8. Prepares responses to audit finding requests, Court of Claims, legislativeand other governmental entities:

• Reviews audit findings and recommends procedural changes to address.

 

9. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of college with courses in business administration and accounting.
2. Requires three years of progressively responsible administrative experience in a public or business organization.

Preferred Qualifications

1. Prefers two (2) years of knowledge of law, rules and regulations relating to accounting.
2. Prefers two (2) years of ability to utilize complex accounting systems and excel computersoftware/programs.
3. Prefers one (1) years working experience and knowledge of General Accepted Accounting Principles (GAAP) reports.
4. Prefers one (1) year working experience and knowledge of Procurement codes and rules.
5. Prefers two (2) years of working experience with computerized accounting systems and software of a varying scope.

Employment Conditions

All candidates must be able to meet the following conditions of employment with or without reasonable accommodation. 

1. Ability to pass background check. 

Agency & Division Statements

Charged with preserving, protecting and promoting Illinois' natural and cultural resources, Illinois Department of Natural Resources employees oversee water, wildlife, wetlands and oil wells, parks, historic sites - and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, I DNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs. 

The Office of Fiscal Management develops budgets, processes payroll, administers workers compensation, manages audits, collects and records cash and receivables, tracks inventory and 
assets, processes vouchers, and conducts procurements, and holds responsibility for monitoring much of the Department's operational procedures, to include the review of fiscally related procedures to 
ensure compliance with all rules, regulations and accounting standard. 

 

 

Work Hours: Mon-Fri, 8:00am-4:30pm, w/ 1 hr lunch 
Work Location:  One Natural Resources Way, Springfield, IL 62702-1813 
Agency Contact:  Vicky Fowler, 217/785-5387, vicky.fowler@illinois.gov 
Posting Group:  Leadership & Management 

 

DNR Agency Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs; flexible/remote work schedules may be available for certain positions.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

Job Tags

Holiday work, Work experience placement, Local area, Remote job, Flexible hours,

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