Job Description
Description The Jury Clerk under minimal supervision, performs all the responsibilities for the jury department to ensure the procedures are carried out according to statue, office and county policy. This position assists with overseeing, evaluating and coordinating activities associated with jury and grand jury procedures, including, but limited to, summonsing jurors, data entry and imaging, rescheduling and excusing jurors, providing excellent customer service to assist jurors as efficiently as possible and to represent the county in a professional manner, makes recommendations and advises judicial officers of any issues.
Examples of Duties Assists with orientation sessions for jurors, advising jurors of process, rules and regulations, answers inquiries, records attendance, creates and updates computer juror records regarding personal information, postponements and excuses by judicial officers. Provides each court with an accurate list of jurors and provides jurors with accurate instructions. Utilizes specialized jury software and various word processing and file maintenance programs to enter, store and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary and ensures files are complete and accurate. Contributes to planning and research to develop improved software application, juror online questionnaire and juror summoning procedures. Assists in coordinating with the Technology Department, our vendors JSI and Variverge to guarantee that all programs meet the requirement of state laws regarding jury. Answers phones, greets visitors, and responds to inquiries related to the department; prepares office correspondence on behalf of jury department; maintains office supplies inventories, oversees inventory allocation; processes incoming and outgoing mail; and schedules and maintains calendar for the Jury Assembly Room. Prepares jury docket for each jury week, prepares juror instruction letters, coordinates with all courts to ensure they are still in need of jurors or if their cases have canceled. Maintains and prepares juror payroll records for both petit and grand jurors. Reviews and records attendance for sworn case jurors, resolving any issues and/or problems related to jury payroll and distribution of juror donations to approved charitable donations. Provides payroll reports to County Treasurer's office for payment processing. Creates and submits electronic juror data files for summoning to outside vendor; assist with identifying and correcting any issues in regards to the accuracy and completion of jury summons to print vendor and ensuring process is completed correctly. Coordinates with vendors to ensure summons are mailed timely. Reviews, schedules and updates jury panel requests from District, County and JP Courts in jury software and jury trial calendar. Assists with compiling a list of failure to appear jurors who will be ordered to appear for a show cause hearing before one of the District or County judges. Prepares files, juror history, motions and orders for the court, issues show cause notices and writs of attachment as ordered by the judge for those delinquent jurors. Coordinates with court bailiffs to receive attendance information for all assigned and returning jurors in order to keep accurate juror attendance records. Assists with summonsing grand jurors. Works closely with DA Prosecutors, Grand Jury Investigator and District Court Judge to ensure a qualified and sworn panel. Assists in training of part-time or back up jury staff in the jury processes and procedures. Helps less experienced staff with difficult jury questions and issues. Regular and punctual attendance is required. Performs other related work as required.
Minimum Qualifications High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.
Supplemental Information Bilingual in English and Spanish preferred. To ensure proper delivery of emails please add to your email safe list. THE ANTICIPATED START DATE AND SALARY FOR THIS POSITION IS OCTOBER 2, 2024 PENDING COMMISSIONERS COURT APPROVAL OF FINAL BUDGET. Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more. *Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee. Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status. Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave
- for the birth, adoption, or placement of a child for foster care
- to care for a child, spouse, or parent with a serious health condition
- for an employee with a serious health condition
Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible. 01 Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below. COMPLETED APPLICATION ACKNOWLEDGMENT: I hereby acknowledge that I must complete ALL sections of the employment application, including the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions, shall be grounds for termination. I also understand that I must provide at least THREE references in the "REFERENCES" section of the application. Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected. 02 Do you have a high school diploma or GED?
03 Please indicate the highest level of education obtained:
- No High School Diploma or GED
- General Equivalency Diploma
- High School Diploma
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Juris Doctorate
- PHD
- Medical Doctor
04 How many credit hours have you earned at an accredited college or university? This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree.
- No College Credit - 14 Credit Hours
- 15-29 Credit Hours
- 30-44 Credit Hours
- 45-59 Credit Hours
- 60-89 Credit Hours
- 90-119 Credit Hours
- 120-149 Credit Hours
- 150-179 Credit Hours
- 180-209 Credit Hours
- 210-239 Credit Hours
- 240-269 Credit Hours
- 270-299 Credit Hours
- 300-329 Credit Hours
- 330-359 Credit Hours
- 360-389 Credit Hours
- 390 Credit Hours or more
05 I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and today's date as acknowledgment. If you did not indicate completion of credit hours, please enter N/A. 06 Please select the years of full-time experience you have as an administrative assistant, clerical or data entry support, including using general office procedures and computers at your workplace: NOTE: YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.
- Less Than 6 Months
- At least 6 Months, but less than 1 Year
- 1 Year
- At least 1 Year 6 months, but less than 2 years
- 2 Years
- 3 Years
- 4 Years
- 5 Years
- 6 Years
- 7 Years
- 8 Years
- 9 Years
- 10 Years
- 11 Years
- 12 Years
- 13 Years
- 14 Years
- 15 Years or more
07 Are you bilingual in Spanish and English?
08 Where did you hear about this position?
- Denton Record Chronicle
- Governmentjobs.com
- Monster.com
- Indeed
- Craigslist
- Facebook
- Other
09 If you selected "Other" in the previous question, please specify how you were referred to this position. 10 Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Please see the acknowledgment below. Failure to accept the acknowledgment statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. INTERVIEW ACKNOWLEDGMENT: I hereby acknowledge that all interviews for this vacancy will be communicated via phone or email. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please enter N/A. 11 I understand that no employment contract either expressed or implied is created should I be hired by Denton County. I understand that I will be required to pass a drug/alcohol and/or physical examination prior to employment. I also understand that if I am a new employee, I will be required to complete a six (6) month probationary period. I give my consent to Denton County to conduct a background investigation including: contacting any current and/or previous institutional employers, reference checks, criminal searches and verification of credentials. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected.
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Holiday work, Full time, Contract work, Part time, Work experience placement, Flexible hours,